Board Policy - Community Use of School Facilities

Board Policy - KF Community Use Of School Facilities establishes the basic structure for community use of school facilities. As a service to the community, the board will allow responsible and properly organized community groups to use school facilities in accordance with established regulations, procedures and schedule of charges.

Below is an excerpt from the policy. This not an exhaustive list of requirements and restrictions.

• Use of school facilities by the schools and by school-related organizations takes precedence over all other uses.

• Requests by local agencies and by other agencies/organizations for the use of facilities for educational purposes take priority over other requests for the use of facilities.

• Use of facilities is restricted to recognized nonprofit community organizations.

• The board will not rent any building or part thereof to an individual or group for private or corporate gain, except when the activity is considered to be a desired part of the school curriculum and the school does not offer the activity in its curriculum. Both the principal of the school and the superintendent must approve any such use or rental where a profit could be realized.

• When school facilities are used by non-school groups, one or more school employees (as determined by the principal or superintendent's designee) must be present while the facility is in use. Expenses for the employees' services will be included in the fees for use of the facility, except when a primary or election is conducted in a school facility.

• The school principal or the superintendent’s designee will make assignment of school personnel to cover each event as needed. 

• The principal or superintendent's designee will determine if police protection is needed for the event and will provide for such protection as needed. Expenses for police protection may be included in fees for use of the facility. All terms of use will be set forth in a contract that official representatives of the organization and school district must sign.

Before you begin ...

Download and review the Facility Use Fee Schedules located in ADMINISTRATVE RULE KF-R COMMUNITY USE OF SCHOOL FACILITIES 
https://boardpolicyonline.com/?b=spartanburg7&s=273666

When you make your facility use request, you will need to upload the following:

• Valid Certificate of Liability Insurance

• Proof of Non-Profit/501(c)(3) status (if applying as a non-profit)

Staffing Fees

All groups that request the use of a space in District Seven building will be charged for any staffing deemed necessary by the District. These fees can include:

• A school administrator to supervise the event (required)

• Security (law enforcement)

• Metal detector staff

• Custodial staff (required)

• Food service staff

• AV/IT Support

• Fine Arts Theater Manager

• Student A/V support workers

Register for an Account (if you already have an account, go to the next step)

All facility use requests are completed online. The first step to make an online facility use request is to create a user account. You can do so by clicking the Register icon below. Be sure to complete all information fields and then click the submit button. We will notify you once your account is approved. The video and Quick Start Guide below will provide additional information.

If you need further assistance, please contact Pamela Sims, executive assistant to operations and technology. She can be reached by email or by phone at 594-4400.